Change of thesis commitee
Fully digital request and multi-stage approval process for changes in thesis committees
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Description:
The thesis committee, also referred to qualifying exam committee, usually consists out of several members like the students supervisors, internal faculty members as well as external persons. For the qualifying exam, the students themselves can choose their committee members. Therefore, they can also request to change their thesis committee at a later point of time. This feature facilitates a fully digital request and multi-stage approval process for changes in thesis committees.
Details:
In the tab „requests“, students can fill out a „request form to change their committee“ and submit it fully digital. In the form, details about the committee member to be exchanged as well as about the new one have to be specified. Along with that, contact details of the new member need to be given. Once submitted, the request will go through a multi-stage approval process:
In theory, whoever needs to do the approval, each round will look the same: The responsible person such as admin, Supervisor, Track representative or Dean will receive an automated notification of a new request. All requests are also shown in a list view. Here, via an „edit“ function, the request form can be accessed and evaluated. There are three options to decide on: deny the request, send it back to student with comments to amend, or approve the request. After approving, this very same process will be repeated by the next responsible person in line of the multi-stage approval process.
Students can follow each status change under progress of their request. At the end, the student will receive an automated e-mail about the final successful approval.